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Legal Operations Associate

Company: Foundation of the NIH
Location: Rockville
Posted on: May 8, 2024

Job Description:

ABOUT THE ORGANIZATION: The Foundation for the National Institutes of Health (FNIH) connects the world's leading public and private organizations to accelerate biomedical breakthroughs for patients. The FNIH brings together leading scientist to navigate and solve complex human health problems and advance development of new therapies, diagnostics, and potential cures; advance global health and equity in care; and celebrate and train the next generation of scientists.Established by Congress in 1990 to support the mission of the NIH, the FNIH is a not-for-profit 501 (c)(3) charitable organization. For more information about the FNIH, please visit . EOE STATEMENT: The FNIH is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law. The FNIH celebrates diversity and is committed to creating an inclusive environment for all employees. The FNIH seeks a Legal Operations Associate to join and support its legal team. This role will be key in implementing and maintaining the legal team's policies and processes to support the day-to-day efficiency and effectiveness of the team. The ideal candidate must be client service-focused and detail-oriented. Work will be conducted under the supervision of the Assistant General Counsel and in close collaboration with the Legal Operations Manager.ESSENTIAL FUNCTIONS

  • Manage the processing of a high volume of agreements and other requests for legal support, from initial intake through execution.
  • Maintain the organization, storage, and retrieval of all fully executed agreements, including data entry into FNIH's contract management system, Agiloft.
  • Maintain and update legal team processes, procedures, and forms to enhance team efficiency, effectiveness, and service. Collaborate with legal team members to find opportunities for improvement.
  • Train new employees on legal team processes and collaborate with other teams to ensure smooth implementation of new processes.
  • Triage requests for legal support and communicate effectively with internal clients regarding process and timelines.
  • Organize and manage knowledge resources and legal team files to maximize accessibility and utility.
  • Develop proficiency in the FNIH's technology systems; assist with the implementation and management of new systems and software.
  • Support the legal team with other initiatives and projects to ensure timely completion, by organizing and scheduling meetings, tracking progress, and executing deliverables where applicable. Communicate any issues that may interfere with progress or affect timelines.
  • Provide other day-to-day operational and administrative support for the legal team.
  • Perform additional duties as requested. POSITION REQUIREMENTS: JOB QUALIFICATIONS AND REQUIREMENTS
    • B.A. or B.S. required.
    • 2-3 years of professional work experience required.
    • High level of initiative and resourcefulness, with a proactive approach to recognizing needs and anticipating issues.
    • Exemplary team player with sound judgment.
    • Excellent written and oral communication and interpersonal skills, including discretion and tact; ability to communicate concisely and clearly with a variety of audiences.
    • Responsive and committed to providing positive client service.
    • Exceptional attention to detail and well organized.
    • Technology-savvy: highly skilled in all Microsoft Office applications; experience with e-signature platforms (such as DocuSign); familiarity with contract management and/or project management software systems (such as Smartsheet) a plus.
    • Ability to prioritize, work efficiently, complete tasks on time, and show adaptability as workloads and priorities fluctuate in a fast-paced environment.
    • Interest in the mission of the NIH and the FNIH. FULL-TIME/PART-TIME: Full-Time LOCATION: FNIH (Hybrid) PI99bb2d40f696-31181-34146248

Keywords: Foundation of the NIH, Rockville , Legal Operations Associate, Other , Rockville, Maryland

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