Staff Accountant - Payroll/Accounts Payable

Company: Foundation for the National Institutes of Health (
Location: Rockville
Posted on: January 23, 2023

Job Description:

About the Organization

The Foundation for the National Institutes of Health (FNIH) creates and manages alliances with public and private institutions in support of the mission of the National Institutes of Health (NIH), the world's premier medical research agency. The Foundation, also known as the FNIH, works with its partners to accelerate biomedical research and strategies against diseases and health concerns in the United States and across the globe. The FNIH organizes and administers research projects; supports education and training of new researchers; organizes educational events and symposia; and administers a series of funds supporting a wide range of health issues. Established by Congress in 1990, the FNIH is a not-for-profit 501(c)(3) charitable organization.

Please see our web site at www.fnih.org for more information regarding benefits including 100% paid health, dental, and vision insurance for employees with subsidized health insurance for dependents; subsidized parking; 403(B) with immediate vesting and match; all the federal holidays plus one; and more.

EOE Statement

The FNIH is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law. The FNIH celebrates diversity and is committed to creating an inclusive environment for all employees.

Description

The Staff Accountant performs routine accounting and finance functions with a high degree of accuracy, accountability, autonomy, and confidentiality. The Staff Accountant is primarily responsible for supporting the Foundation's payroll processing. This involves on-boarding and training new employees on various financial systems and expense reporting. The Staff account collects employee timesheets and payroll data, calculates wages and deductions, and is an integral member of the accounts payable team.

Key Responsibilities:

• Prepare bi-monthly payroll submissions to the Foundation's payroll provider, including adding new employees, deleting terminated employees, making salary changes, tracking, and adding one-time payments (e.g., Deferred Bonuses) and making any other payroll related changes.
• Manage timesheets process.
• Participate with human resources and operations teams in the new employee on-boarding process including collecting and submitting tax and benefits related forms, training and/or providing access to training materials for timesheet recording and expense reimbursement systems.
• Resolve payroll discrepancies and answer any employee payroll queries.
• Maintain all payroll operations according to company policies and procedures. Identify and pursue opportunities to improve related business processes to increase efficiency and improve employee experience.
• Serve as thought partner with Finance and Operations team in designing and implementing payroll and HRIS system improvements.
• Prepare month-end closing processes including FNIH payroll cost allocation to FNIH programs, using submitted timesheet data.
• Manage Expense Wire reconciliation and process benefits invoices.
• Assist with preparing Annual Reports (i.e., 941-Reports for the retirement Audit, FSA and other annual payroll required reports)
• Serve as back-up and, depending upon volume and circumstances, provide support to the weekly Accounts Payable payment process. Responsibilities may include reviewing payment submissions in the General Ledger for accuracy and required account coding, submitting payments into the Bank system, credit card processing, maintenance of 1099 information, and required annual vendor reporting.
• Assist with Year-end Audit, including preparation of financial audit schedules as assigned.
• Other duties as assigned to assist in meeting department and Foundation goals and deadlines. Position Requirements
  • Experience managing payroll (3 to 5 years) including experience with an outsourced Payroll Provider (ADP, Paychex) and a bachelor's degree in finance or accounting. A combination of experience and education will be considered.
  • Attention to detail and strong computer skills such as typing, system and software knowledge, accurate data entry skills with great attention to detail.
  • Excellent communication skills, both verbal and written, to communicate with employees regarding their issues and concerns.
  • Knowledge of wage withholding orders.
  • Ability to appropriately handle confidential matters and information.
  • Ability to multitask and to prioritize work under specific and tight deadlines.
  • Ability to work independently in a time-sensitive environment.
  • Confidentially and respect for the privacy of employee records.
  • Experience in a not-for profit environment preferred but not required.
  • Technical experience with spreadsheet programs, general ledger reports and financial management tools. Experience with Accounting Software such as Blackbaud's Financial Edge. Knowledge of fund accounting principles, practices and regulations.Full-Time/Part-Time
    
    Full-Time
    
    Location
    
    FNIH

Keywords: Foundation for the National Institutes of Health (, Rockville , Staff Accountant - Payroll/Accounts Payable, Other , Rockville, Maryland