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IT Executive Assistant

Company: Latitude, Inc.
Location: Rockville
Posted on: June 6, 2021

Job Description:

Key Job Functions

 

 

  • Serve as the primary administrative support for the CIO
  • Organize and manage executive calendars including arranging, coordinating and prioritizing scheduling and logistics.
  • Be the primary point of contact for NIH, GSEs, vendor, customer and partner meetings.
  • Prepare agendas, presentations, and correspondence for leadership meetings, board meetings, and other activities as needed.
  • Develop and use detailed knowledge of department, business unit and company practices, policies and programs to determine best approach for completing assigned tasks.
  • Accurately and efficiently perform routine administrative tasks including completing expense reports, creating purchase orders, and processing invoices, ordering meals for meeting, organizing files and maintaining office equipment.
  • Make all arrangements for CIO travel.
  • Arrange internal and external meetings to include all facets of meeting prep - tracking responses to meeting requests, preparing and distributing meeting materials, arranging all necessary technology including web and video conferencing, liaising with outside parties to manage appointments.
  • Handle high volume of customer calls and emails and re-direct and resolve issues as required.
  • Work with other Executive Assistants to ensure providing back-up support.
  • Performs other duties as assigned.

QUALIFICATIONS:

 

 

Education

 

 

  • Associates degree or equivalent in education and experience, Bachelors degree preferred

 

Minimum Experience

 

 

  • Minimum of 2 years administrative experience

 

Specialized Knowledge & Skills

 

  • Ability to accurately and professionally handle multiple simultaneous high priority issues.
  • Excellent verbal, written and interpersonal communication skills.
  • Ability to manage short- and long-term priorities.
  • Excellent organizational skills with an ability to work in a fast-paced environment, while maintaining a high degree of accuracy and attention to detail.
  • Proficient in Microsoft office products including Outlook, Word, Excel, PowerPoint.
  • Proven ability to anticipate executives needs and proactively prepare for foreseeable events and issues.
  • Ability to multi-task and prioritize a diverse workload and meet established deadlines with minimal supervision.
  • Good judgment, tact and initiative to make effective independent decisions when necessary.
  • Resourceful and able to maintain composure in high-pressure situations.
  • Ability to accommodate schedule changes including frequent overtime (perhaps with little or no notice) and occasional travel.
  • Strong project management and time management skills.

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Keywords: Latitude, Inc., Rockville , IT Executive Assistant, Other , Rockville, Maryland

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