Administrative Assistant
Company: Yaggle IT Corp
Location: Rockville
Posted on: February 3, 2025
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Job Description:
Job title: Admin Assistant
Qualifications, skills, and all relevant experience needed for this
role can be found in the full description below.
Location: Rockville, MD 20852
Duration: 1 Year
Shift: 8am-4:30pm EST
Position Summary:
Responsible for the administrative support functions of the Support
Services Departments and management teams. This position provides
clerical support and receptionist duties to the department. Biggest
need with this one is that they need to be bilingual with
Spanish.
Essential Duties:
Responsible for answering all incoming calls, inquiries and
greeting visitors to the department. Uses telephone answering
scripting when receiving calls.
Responds to all requests from customers with a can do attitude.
Follows up on requests with a sense of urgency.
Distributes messages and requests to appropriate personnel upon
receipt.
Uses several different computer programs to enter department data,
record-keeping, and generate reports.
Maintains a clean environment in the desk and office area.
Maintains office supplies for use by all management team members
and places orders for replacement.
Demonstrates Customer Service, Role Proficiency, Teamwork, Resource
Management, Flexibility, Quality Initiatives and Leadership, and
Personal Accountability as defined by the organization, department
and unit.
Manages information appropriate to role by providing timely and
appropriate input by using and transmitting information in print,
verbal, and document forms appropriate to job tasks.
Assists with the hiring of department personnel including setting
up interviews, pre-hire assessments, drug, and background
checks.
Processes all benefit and HR paperwork for new hires and
establishes employment files.
Works closely with the corporate office to coordinate the hiring
and start of all new department personnel.
Processes department time cards and payroll reports and submits
within established deadlines.
Provides information, assistance, and introductions to new
staff.
Maintains all department personnel records including training
records, personnel files, required regulatory documents and general
information as established by the facility and department.
Treats all patient, employee and staff information as
confidential.
Follows the HIPAA policy as established by the facility and
department.
Answers calls and requests for patient transport department and
dispatches transporters as needed.
Attends all required in-services designated by the facility and or
department.
Understands and exemplifies the philosophies and values of the
Healthcare Support Services. Ability to type in a word processing
environment at 50 words per minute.
Ability to communicate effectively in both written and verbal
formats. Enjoys working in a team environment interacting with a
variety of departments.
Must possess excellent customer service skills.
Must possess excellent communication and interpersonal skills
treating others with respect.
Able to work independently, establishes priorities and makes
decisions without close supervision.
Ability to handle multiple tasks at one time.
Education/Training:
High School Diploma or GED is required.
Associate degree or advanced business training is preferred.
Job Knowledge/Experience:
Two years of proven success in an Administrative Assistant role or
related business role is required.
Language/Writing Communication: Required: Ability to use a personal
computer in a Windows environment.
Knowledge of general business software programs.
Keywords: Yaggle IT Corp, Rockville , Administrative Assistant, Administration, Clerical , Rockville, Maryland
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