Senior Coordinator, CEO's Office
Company: International Justice Mission
Location: Washington
Posted on: June 1, 2025
Job Description:
Senior Coordinator, CEO's Office page is loadedSenior
Coordinator, CEO's OfficeApply locations District of Columbia -
Hybrid time type Full time posted on Posted 3 Days Ago job
requisition id R-01892Who We AreInternational Justice Mission (IJM)
is the global leader in protecting vulnerable people from violence
around the world. Our team of over 1,200 professionals are at work
worldwide in over 30 offices. Together we are on a mission to
rescue millions, protect half a billion, and make justice
unstoppable.We are a global community that cares for one another.
We believe that the way we work is as important as the results we
achieve. We provide professional excellence with joy and
celebration to all those we serve.The NeedFor over 25 years, IJM
has pioneered the work to protect vulnerable people from violence.
9 out of 9 times in the last decade, IJM's Justice System
Strengthening Projects have reduced slavery and violence between 50
and 85% for very large populations of people in poverty. As we grow
to expand our impact to protect 500 million people from violence,
we are seeking a S enior Coordinator, CEO Office .IJM seeks a
mature, experienced, and energe tic professional to provide direct
administrative and project support to IJM's Founder and CEO.
Reporting to the Global Director, CEO's Office, the Sr. Coordinator
will enhance and maximize the CEO's productivity and effectiveness
as well as support the integration of the CEO's Team, Global
Leadership Team (GLT) and Board of Directors. The CEO's Office will
succeed through regular interaction and collaboration to establish
shared goals, determine priorities, manage tasks, and generate
clear, consistent communication. As a member of this team, the Sr.
Coordinator will be involved in work across the organization and
thus will have a unique perspective on cross-cutting issues, common
challenges , and possible cross-fertilization of tools, techniques
and approaches. They are expected to be proactive in identifying
opportunities for intra-divisional experience sharing and
streamlining.This position is located in the Washington, DC area.
It reports to the Global Director, CEO's Office and is only
available for candidates with the right to work in the
US.Responsibilities:Leadership and Management
- Manage the CEO's day-to-day calendar by strategically analyze
analyzing and problem solve solving the complexities of
implementing the CEO's time planning and scheduling the CEO's
calendar based upon agreed priorities including scheduling time for
essential meetings, travel, tasks, and cueing up regular tradeoff
discussions to accommodate often unpredictable, complex, and
changing requests
- Track CEO's Office assigned deadlines based on agreed
priorities .
- Secure advance action items and materials necessary for CEO's
meetings with direct reports, senior leadership meetings, Board
meetings, and other meetings as needed
- On select processes and projects, act in support of the CEO's
Office team with scheduling; meeting logistics , hospitality and
setup; recording and documenting meetings
- Maintain list of all GLT Members and CEO's Office staff
birthdays and anniversaries; flag and collaborate with CEO's Office
team on any related celebrationsEvents and Logistics
- Research and orchestrate all travel advance work for the CEO
with occasional support for the Global Director, CEO's Office,
including travel arrangements and coordination of event logistics
for complex multi-city and international trips, ensuring excellent
collaboration with teams across the organization (Note: this
includes onsite support in the Arlington Office and will
occasionally require availability during evenings and weekends
during travel)
- Assist and execute logistics for all special events and
projects organized by the CEO's Office including events in the IJM
Arlington Office and sometimes remote locations.
- Attend and support annual meetings with the IJM Board of
Directors
- Ensure and set up meeting rooms and reservations as well as
technology set up and functionality; Track and maintain designated
conference room schedules and virtual meetings for availability and
efficient use of resources
- Support the planning for and hosting of CEO's Office team
building events(to include booking venues, organizing catering, and
planning activities)
- Coordinate, plan, and assist with the CEO's personal trips and
appointments as needed when they interact with IJM
businessCommunication
- Manage and draft CEO correspondence, including email and mail
on behalf of the CEO, accurately reflecting the voice and message
of the CEO's Office. Upon approval by the CEO, send and deliver
physical and electronic communication for the CEO both internally
and externally
- Process and screen incoming and outgoing communication and
correspondence to flag work needed and ensure proper dissemination
of information
- Assist in preparation of communications materials, including
inputs for newsletters, presentations, or meetings as
neededNetworking and Partnership
- Maintain IJM's culture and reputation by creating and
maintaining positive working relationships with internal and
external parties by corresponding over email or phone and, when
necessary, by facilitating in-person meetings and gatherings, with
colleagues, vendors, donors, etc.
- Create and maintain positive working relationships with other
assistants, coordinators, and executive assistants across IJM
globally as well as externally when asked to communicate on the
CEO's behalf.
- Support the onboarding and orientation of new staff and interns
in the CEO's Office.
- Provide additional support to the Global Director, CEO's
Office, to include facilitating meetings and coordinating
retreatsStrategy and Knowledge Development and Implementation
- Develop and utilize technology skills to enhance the CEO's
Office contribution to IJM strategic initiatives through:
- Take advantage of opportunities to learn appropriate new
software applications in use within the CEO's Office
- Serve as the SharePoint page administrator and support the
filing of information the CEO's Office regularly needs and accesses
- Capitalize on the unique breadth of exposure to org-wide
activities to inform strategy by identifying , documenting, and
sharing with the CEO's Office team any needs, redundancies, and
collaboration opportunities for divisional teams and
projects.Documentation, Reporting and Data Management
- Compile, organize, and maintain confidential physical and
electronic documentation for meetings, projects, speeches, reports,
and office archives; Ensure proper management of electronic and
manual filling systems
- Orchestrate, schedule, and plan all CEO direct reports'
performance management processes and maintain confidential
documentation
- Maintain and update the contact information for external
stakeholders communicating with the CEO as well as former staff and
alumni who worked with the CEO closelyPolicies and Procedures
- Contribute to the maintenance of style guides and internal best
practices and standards as needed
- Document and diagram processes as needed
- Support the CEO and CEO's Office leaders in compliance with all
IJM policies affecting their workGeneral Accounting & Statutory
Compliance
- Generate expense reports and assist in reconciling and
verifying corporate credit card charges to ensure timely and
accurate reimbursement; ensure all expenses are within the allotted
budget
- Maintain and manage all expense reports and finance forms
related to CEO's expenses and adhere to IJM's financial best
practice guidelinesClerical and Administration
- Maintain CEO task management system to ensure the CEO has both
the time and materials needed for timely completion of his tasks,
including weekly and daily briefing materials
- Track CEO's Office deadlines based on agreed-upon priorities
and deadlines assigned by other entities
- Manage, calculate, and enter time worked and time off for the
CEO
- Update and maintain all professionally related personal
information for the CEO
- Point of contact for managing and facilitating all CEO's
technology requests as well as cell phone, data plans,
subscriptions, passwords, and maintenance needs
- Provide basic technical supportto CEO and members of the CEO's
Office team(e.g., troubleshootmalfunctioningZoom links, explain how
to screen share, demonstrate how to initiate interpretationonZoom)
- Manage CEO's Office team storage in the Arlington Office
- Coordinate with facilities on all office maintenance requests
for CEO; procure office supplies for office as needed
- As needed, be available to handle issues outside working hours,
especially when CEO is travelingQualifications:Education &
Experience
- Bachelor's degree in International Relations , Communications,
Business, or other relevant field
- At least 5+ years of experience providing top-level
administrative support in fast-paced, professional environment;
event experience preferred
- Experience working in a cross-cultural environmentpreferred
- Experience working in a hybridworkenvironment
preferredTechnical Competencies
- Expertly usingMicrosoft Suite of tools, especially Outlook,
Teams, PowerPoint,Excel,and Word
- Expertly usingZoom, WhatsApp, Teams, and other global
communication platforms
- Basic graphic design skillsarea plus
- Excellent grasp of the English languageNon-Technical
Competencies
- Mature orthodox Christian faith as defined by the Apostles'
Creed
- Proven success in managing complex internal and external
relationships where tact, discretion, and diplomacy are essential;
Adept at providing quality customer-service to a variety of
constituencies
- Highly adaptive and able to reprioritize at a moment's notice;
- Friendly, professional demeanour and composure under pressure;
- Highly developed Emotional Intelligence (EQ) and mature
judgement; Instead of laying blame, takes responsibility and
looksfor a new solution
- Clear and proactive communicator
- Extremely discrete with sensitive information
- Exhibits flexibility, a desire to serve, and passion for
administrative work - willingness to go the extra mile; Meticulous
attention to detail and disciplined with priorities
- Self-accountableandable tomeet deadlines with little
supervision
- Aproactive learner
- Culturally aware and sensitiveApplication Process:Upload
Resume, Cover Letter & Statement of Faith* in one PDF document
.*What is a statement of faith?
A statement of faith should describe your Christian faith and how
you see it as relevant to your involvement with IJM. The statement
can either be incorporated into the cover letter or submitted as a
separate document and should include, at a minimum, a description
of your spiritual disciplines (prayer, study, etc.) and your
current fellowship or place of worship.What does IJM have to offer?
- Comprehensive Medical/Dental/Vision benefits
- Monthly commuter and parking benefits in the DC metro area
- Retirement benefit options
- Paid leave starting at 23 days
- 12 holidays (plus early release the day prior)
- Daily, quarterly, and annual community spiritual formation
- Robust staff care resourcesIJM holds strict safeguarding
principles and a zero tolerance to violations of the Safeguarding
Policy, Protection against Sexual Exploitation, Abuse and
Harassment Policy, and Code of Ethics. Candidate selection is based
on technical competence, recruitment, selection and hiring criteria
subject to assessing the candidate's value congruence and thorough
background, police clearance, and reference check processes.At IJM,
we're committed to building a diverse workforce through fair and
equitable employment practices. IJM encourages people of any race,
color, age, sex, marital status or political ideology to apply for
employment. While we welcome everyone into this work, we truly
believe that the work we are doing is God's work, not our own, and
practice spiritual disciplines together daily. That's why we
legally require under SEC. 2000e-1 [Section702] of Title VII of the
Civil Rights Act of 1964 that all employees practice a mature
orthodox Christian faith, as defined by the Apostles' Creed.IJM
requires a background check, police clearance and thorough review
of references with an employment offer and/or employment
contract.About UsInternational Justice Mission (IJM) is the global
leader in protecting vulnerable people from violence around the
world. Our team of over 1,200 professionals are at work worldwide
in over 30 offices. Together we are on a mission to rescue
millions, protect half a billion, and make justice unstoppable.We
are a global community that cares for one another. We believe that
the way we work is as important as the results we achieve. We
provide professional excellence with joy and celebration to all
those we serve.Visit our careers site below to learn about
benefits, what it is like to work at IJM and to see frequently
asked questions.IJM is a leader in the global effort to safeguard
vulnerable people. In compliance with International Safeguarding
Standards (UNICEF, IASC 6 core principles on PSEA, IASC Minimum
operating standards on PSEA and CHS) we commit to a zero-tolerance
policy and to take measures to prevent harm against anyone who
comes into contact with IJM and its work. By choosing to move
forward in the assessment and hiring process you are affirming you
will abide by IJM's Safeguarding Policy, Protection against Sexual
Exploitation, Abuse and Harassment Policy, Code of Ethics and
related procedures.
#J-18808-Ljbffr
Keywords: International Justice Mission, Rockville , Senior Coordinator, CEO's Office, Accounting, Auditing , Washington, Maryland
Didn't find what you're looking for? Search again!
Loading more jobs...
