Payroll Accountant
Company: Foundation of the NIH
Location: Rockville
Posted on: March 20, 2023
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Job Description:
ABOUT THE ORGANIZATION: The Foundation for the National
Institutes of Health (FNIH) creates and manages alliances with
public and private institutions in support of the mission of the
National Institutes of Health (NIH), the world's premier medical
research agency. The Foundation, also known as the FNIH, works with
its partners to accelerate biomedical research and strategies
against diseases and health concerns in the United States and
across the globe. The FNIH organizes and administers research
projects; supports education and training of new researchers;
organizes educational events and symposia; and administers a series
of funds supporting a wide range of health issues. Established by
Congress in 1990, the FNIH is a not-for-profit 501(c)(3) charitable
organization. Please see our web site at www.fnih.org for more
information regarding benefits including 100% paid health, dental,
and vision insurance for employees with subsidized health insurance
for dependents; subsidized parking; 403(B) with immediate vesting
and match; all the federal holidays plus one; and more.EOE
STATEMENT: The FNIH is an equal opportunity employer. All qualified
applicants will receive consideration for employment without regard
to race, color, religion, sex, national origin, disability status,
protected veteran status or any other characteristic protected by
law. The FNIH celebrates diversity and is committed to creating an
inclusive environment for all employees.DescriptionThe Staff
Accountant performs routine accounting and finance functions with a
high degree of accuracy, accountability, autonomy, and
confidentiality. The Staff Accountant is primarily responsible for
supporting the Foundation's payroll processing. This involves
on-boarding and training new employees on various financial systems
and expense reporting. The Staff account collects employee
timesheets and payroll data, calculates wages and deductions, and
is an integral member of the accounts payable team.Key
Responsibilities: Prepare bi-monthly payroll submissions to the
Foundation's payroll provider, including adding new employees,
deleting terminated employees, making salary changes, tracking, and
adding one-time payments (e.g., Deferred Bonuses) and making any
other payroll related changes. Manage timesheets process.
Participate with human resources and operations teams in the new
employee on-boarding process including collecting and submitting
tax and benefits related forms, training and/or providing access to
training materials for timesheet recording and expense
reimbursement systems. Resolve payroll discrepancies and answer any
employee payroll queries. Maintain all payroll operations according
to company policies and procedures. Identify and pursue
opportunities to improve related business processes to increase
efficiency and improve employee experience. Serve as thought
partner with Finance and Operations team in designing and
implementing payroll and HRIS system improvements. Prepare
month-end closing processes including FNIH payroll cost allocation
to FNIH programs, using submitted timesheet data. Manage Expense
Wire reconciliation and process benefits invoices. Assist with
preparing Annual Reports (i.e., 941-Reports for the retirement
Audit, FSA and other annual payroll required reports) Serve as
back-up and, depending upon volume and circumstances, provide
support to the weekly Accounts Payable payment process.
Responsibilities may include reviewing payment submissions in the
General Ledger for accuracy and required account coding, submitting
payments into the Bank system, credit card processing, maintenance
of 1099 information, and required annual vendor reporting. Assist
with Year-end Audit, including preparation of financial audit
schedules as assigned. Other duties as assigned to assist in
meeting department and Foundation goals and deadlines. POSITION
REQUIREMENTS: Experience managing payroll (3 to 5 years) including
experience with an outsourced Payroll Provider (ADP, Paychex) and a
bachelor's degree in finance or accounting. A combination of
experience and education will be considered. Attention to detail
and strong computer skills such as typing, system and software
knowledge, accurate data entry skills with great attention to
detail. Excellent communication skills, both verbal and written, to
communicate with employees regarding their issues and concerns.
Knowledge of wage withholding orders. Ability to appropriately
handle confidential matters and information. Ability to multitask
and to prioritize work under specific and tight deadlines. Ability
to work independently in a time-sensitive environment.
Confidentially and respect for the privacy of employee records.
Experience in a not-for profit environment preferred but not
required. Technical experience with spreadsheet programs, general
ledger reports and financial management tools. Experience with
Accounting Software such as Blackbaud's Financial Edge. Knowledge
of fund accounting principles, practices and regulations.
FULL-TIME/PART-TIME: Full-TimeLOCATION: Maryland,
RockvillePI208442039
Keywords: Foundation of the NIH, Rockville , Payroll Accountant, Accounting, Auditing , Rockville, Maryland
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