Accounts Receivable Accountant/Billing Specialist

Company: Advanced Bioscience Laboratories
Location: Rockville
Posted on: September 15, 2022

Job Description:

Responsibilities : Maintain detailed customer billing schedules to ensure timely billing each month of all billings and for management reporting purposes. Collaborate with Project Control, Contracts and Project Managers to accurately bill within the terms of the contract as well as within the regulatory framework of FAR, DFAR, CAS and ABL's internal controls. Prepare Firm Fixed Price, Cost-reimbursement, Time and Materials and Fixed Price - Level of Effort invoices for federal government customers in accordance with contract terms in an accurate and timely manner. Prepare invoices for commercial customers in accordance with contract terms in an accurate and timely manner. Maintain detailed schedules of unbilled receivables and deferred revenue reconciled to the general and project ledgers on a monthly basis. Follow quality assurance practices to eliminate invoice errors and corrections to maximize cash flow. Reconcile the accounting system accounts receivable sub-ledger to the general ledger and project tables. Ensure accurate application of payments and credit memos by following established guidelines so invoice balances will be accurately reflected on the accounts receivable aging report at all times. Perform collection process consistently to include follow up emails, issuing statements, collection telephone calls as well as escalation process to inform management of potential issues. Maintain a point of contact list to be used for collection emails and telephone calls. Maintain the accounting system's Notes functionality on past due receivable accounts to ensure historical collection efforts are documented and preserved and are electronically accessible to all pertinent parties. Follow internal controls process to ensure billing and related activities are accurate and up-to-date. Maintain electronic filing for all billing related documents. Read and understand the terms of each contract particularly as it pertains to the billing function but also to become familiar with the scope of work, cost allow ability, milestones, funding, deliverables, and schedule. Provide assistance for internal and external audits relating to the billing function. Prepare invoices for small dollar but high volume orders placed through ABL's ecommerce website to include reconciling billings to orders, ensuring billing is compliant with sales tax requirements, reconciling credit card payments and payment collection. Maintain Accounts Receivable email box ensuring professional, timely and complete responses to all inquiries received. Prepare contract closeout documentation pertinent to the billing function in collaboration with the Project Control, Finance and Contracts teams. Provide ad-hoc analysis and data to support the project, as needed. Compile data and provide relevant information to management as needed. Other duties as assigned. Qualifications : Bachelor's degree A minimum of 5 years of relevant work experience in a billing / collection role. Excellent analytical/problem solving and financial skills - an ability to identify, analyze, and help resolve problems timely & effectively. Ability to mine data to identify trends. Ability to work in a fast-paced environment with multiple tasks going on simultaneously, with overlapping responsibilities and firm due dates. Excellent computer and analytical skills with proficiency in Microsoft Excel such as pivot tables, advanced formulas, large data sets and data manipulation techniques. Must be flexible, energetic, independent, a quick learner with a strong sense of ownership and commitment to excellence. Self-motivated, works effectively under pressure, detail and deadline-oriented, multi-tasking abilities. Excellent verbal and written communication skills; ability to work effectively with all levels of staff & management. Possess managerial courage. Takes initiative. Works well with all types of people. Remains calm under pressure. Experience with Deltek Costpoint (ERP) and Cognos._ABL, Inc. requires all new hires and contractors to be fully vaccinated for COVID-19 prior to the first date of employment. ABL, Inc. is an equal opportunity employer and will provide reasonable accommodation to those unable to be vaccinated where it is not an undue hardship to the company to do so as provided under federal, state, and local law._Job Type: Full-timeBenefits: 401(k) 401(k) matching Dental insurance Disability insurance Employee assistance program Employee discount Flexible spending account Health insurance Life insurance Paid time off Tuition reimbursement Vision insuranceSchedule: 8 hour shift Monday to FridayWork Location: One location

Keywords: Advanced Bioscience Laboratories, Rockville , Accounts Receivable Accountant/Billing Specialist, Accounting, Auditing , Rockville, Maryland